Rostering, Time & Attendance, Payroll - Without the Anxiety

RomeoHR replaces scattered systems, manual timesheets, and constant compliance fear with one audit-ready platform.

Track every shift accurately, eliminate payroll leakage, and run payroll with confidence - not stress

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Section Head
Problem Section

Payroll Anxiety Is Killing Your Focus

Running an NDIS or care business isn’t hard because you don’t care -it’s hard because every shift carries financial and compliance risk.

  • ✅ You chase missing or incorrect timesheets every week
  • ✅ You second-guess SCHADS interpretations, penalties, and allowances
  • ✅ You worry a single mistake could trigger back-pay or audit issues
  • ✅You lose hours fixing “small” errors that quietly drain profit
  • ✅You lie awake before payroll wondering what you’ve missed

This isn’t a time-tracking problem.
It’s constant low-level anxiety - and it compounds every week.

TrustSync -  The Outcome-Aware Clock

RomeoHR’s Time & Attendance isn’t a basic clock-in/clock-out tool.

It’s a compliance-first system designed for the reality of care work.

Every shift is verified, compliant, and connected - before it ever reaches payroll or invoicing.

Solution Section

What Life Looks Like After RomeoHR

With RomeoHR, providers move from reactive firefighting to calm operational clarity:

Payroll runs without stress or last-minute fixes
Shifts align automatically with SCHADS and NDIS rules
Managers trust the data instead of double-checking everything
Staff feel supported - not policed
Audits stop feeling like a threat

Payroll becomes boring. And that’s the goal.

Transformation Section
Benjamin Clarke

Benjamin Clarke

Director of Operations, NDIS Provider (VIC)

★ ★ ★ ★ ★ (5 stars)

“I can finally sleep before payroll week.”
 Before RomeoHR, Sundays were the worst. I’d lie awake worrying we’d missed hours or misunderstood SCHADS rules. Now, clock-ins are verified, notes are done, and payroll just flows.
That constant anxiety is gone. I sleep properly now.

Built for Real Care Environments - Not Office Jobs

📍 GPS-Verified Clock-Ins

Know where shifts actually happen. No guessing. No disputes.

⚖️ SCHADS-Aware Calculations

Penalty rates, broken shifts, sleepovers, loadings - handled automatically.

🔒 Compliance Before Clock-In

If certifications expire or requirements aren’t met, staff cannot clock in.

📝 Shift Notes & Outcomes Attached

Notes are completed at clock out - not days later.

💡 Live Cost Visibility

See the true cost of a shift before it hits payroll.

How TrustSync Time & Attendance Works Section
Emily Carter

Emily Carter

HR Manager, NDIS Provider (NSW)

★ ★ ★ ★ ★ (5 stars)

“I stopped chasing staff - and stopped doubting my numbers.”
Missing timesheets and manual fixes used to eat hours every week. With RomeoHR, shifts are clean and automatic.
I trust the system - and that trust changed how I run my business.

What You Get with RomeoHR

Who It’s For

NDIS, Aged Care, and Home Care providers managing:

  • 👥 Support workers
  • 🗓️ Complex rosters
  • 📜 Award-heavy payroll
  • 🛡️ Ongoing compliance obligations

Key Benefits

    • ⏱️ Save 40+ admin hours per week
    • 💸 Reduce payroll leakage by 3–5%
    • 😌 Eliminate audit panic
    • ⚡ Run payroll in minutes, not days

What’s Included

    • ⏱️ Time & Attendance (TrustSync)
    • 🗓️ NDIS-compliant rostering
    • 📜 Automated SCHADS payroll
    • 🧾 Invoicing & funding alignment
    • 🗂️ Audit-ready reporting
    • 👥 Staff & participant records
Benefit Section

What Changes When Your Systems Actually Work

Peace of Mind
Stop worrying about what you missed. The system catches it first.
Time Back
Reclaim evenings, weekends, and headspace - without hiring more admin.
Confidence at Scale
Grow your business knowing your systems won’t break under pressure.

Smart Systems That Do the Heavy Lifting

Outcome-Aware Clock Out

Staff confirm outcomes at shift end - linking time to care.

Award Interpreter Engine

Complex SCHADS logic handled automatically.

Live Margin Visibility

Understand profitability before payroll runs.

One Click Payroll

Approve and process in minutes.

Audit Trail Everything

Every shift, note, and change tracked.

Feature Section
Zoe Harrison

Zoe Harrison

Program Coordinator, NDIS Provider (NSW)

★ ★ ★ ★ ★ (5 stars)

“I was constantly scared of an audit.”
RomeoHR put guardrails around everything. For the first time, I feel protected - not exposed.

What Most Providers Worry About - Answered

Most providers do - until they realise how much it’s costing them.

Care workers adopt RomeoHR quickly because it actually works.

That’s exactly why you should. Onboarding is guided and supported.

RomeoHR is built audit-first - not retrofitted later.

Daniel Thompson

Daniel Thompson

Support Worker, NDIS Provider (NT)

★ ★ ★ ★ ★ (5 stars)

“I don’t feel like everything will fall apart if I step away.”
That peace of mind is something I didn’t know software could give you.

Ready to Run Payroll Without Fear?

 Stop managing chaos.
 Start running your business.

Frequently Asked Questions

Yes - RomeoHR is fully NDIS-compliant and SCHADS Award compliant by design.

Compliance is built directly into core workflows like rostering, time & attendance tracking, payroll, invoicing, and documentation. SCHADS penalty rates, broken shifts, allowances, and loadings are automatically calculated, reducing the risk of underpayments or Fair Work issues.
Every shift, note, and approval is timestamped and traceable, making RomeoHR audit-ready at all times for NDIS Quality & Safeguards Commission audits.

For most NDIS providers, yes.

RomeoHR is an all-in-one NDIS workforce management system designed to replace multiple disconnected tools such as:

  • ✅ ShiftCare (rostering & timesheets)
  • ✅ Employment Hero (HR & payroll)
  • ✅ Xero (invoicing & payroll data syncing)

Instead of managing multiple subscriptions and reconciling data manually, RomeoHR provides one system of record for time tracking, payroll, invoicing, compliance, and staff management. If required, RomeoHR can still integrate with accounting software like Xero.

Most NDIS providers are fully onboarded within 2–4 weeks.

RomeoHR onboarding includes:

  • ✅ Data migration from existing systems
  • ✅ SCHADS Award payroll setup
  • ✅ Rostering and time & attendance configuration
  • ✅ Staff and manager training
  • ✅ Ongoing onboarding support

This ensures a smooth transition without disrupting service delivery or payroll cycles.

Yes - adoption is one of the biggest reasons providers switch.

RomeoHR’s NDIS time & attendance app is built specifically for support workers, not office staff. It includes:

  • ✅ Simple clock-in and clock-out
  • ✅ GPS-verified attendance
  • ✅ Guided shift notes and progress notes
  • ✅ Automated reminders

 

Because the app is intuitive and fast, providers don’t need to chase staff for timesheets or notes.

RomeoHR actively prevents silent compliance failures.

The system flags:

  • ✅ Missed or late clock-ins
  • ✅ Incomplete or missing shift notes
  • ✅ Expired certifications or compliance documents

Managers are notified early, allowing issues to be resolved before payroll, invoicing, or audits - not weeks later.

Yes. RomeoHR offers granular permission controls.

You can define:

  • ✅ Who approves timesheets and payroll
  • ✅ Who edits rosters
  • ✅ Who accesses participant records
  • ✅ Who views financial or compliance data

This makes RomeoHR suitable for growing NDIS providers with multiple admins, coordinators, and managers.

By eliminating manual handling and award misinterpretation.

RomeoHR’s automated time tracking and SCHADS Award interpretation reduce:

  • ✅ Manual timesheet errors
  • ✅ Incorrect penalty rates
  • ✅ Missed allowances or travel time
  • ✅ Rounding and data entry mistakes

 

Most providers see 3–5% payroll savings simply by removing payroll leakage and rework.

Both.

RomeoHR is ideal for:

  • ✅ Small NDIS providers (10–20 staff) needing audit safety
  • ✅ Medium to large providers (50+ staff) needing scale and control

 

The platform grows with your organisation without becoming more complex or admin-heavy.

RomeoHR is built to be audit-ready by default.

During an NDIS audit, you can easily access:

  • ✅ Time & attendance records
  • ✅ Shift notes and progress notes
  • ✅ Incident reports
  • ✅ Payroll and award calculations
  • ✅ Approval and change logs

 

Everything is traceable, timestamped, and exportable - removing last minute audit panic.

Yes.

RomeoHR provides Australia-based support from a team that understands:

  • ✅ NDIS compliance requirements
  • ✅ SCHADS Award complexity
  • ✅ Real operational pressure on providers

 

You’re supported by people who know the sector - not generic SaaS help desks.

Summary 

✅ Capture every shift accurately with GPS-verified clock-ins and clock-outs
Eliminate disputes, missed hours, and guesswork around when and where care happened.
✅ Automatically apply SCHADS rules to every worked minute
Penalty rates, broken shifts, sleepovers, and allowances are calculated for you - correctly.
✅ Prevent payroll errors and reduce leakage by 3–5%
Clean time data flows straight into payroll without manual fixes or rework.
✅ Lock compliance in before shifts even start
If certifications expire or requirements aren’t met, staff simply can’t clock in.
✅ Attach shift notes and outcomes at clock-out
No more chasing documentation days later — notes are done while the shift is fresh.
✅ Stay audit-ready with a complete attendance trail
Every shift, note, and approval is timestamped, traceable, and exportable.
✅ Give support workers a simple, intuitive mobile app
Easy to use in the field, so adoption happens naturally - without constant reminders.

RomeoHR – All-in-One NDIS Workforce, HR & Compliance Platform

ABN : 55 669 693 930 • Based in Australia

📧 contact@romeohr.com
📞 +61748397790