Free Forever (Up to 2 staff)
Built for sole traders and partnerships who want compliant rostering, documentation, and invoicing without juggling tools.
NDIS Admin Solved - Rostering, Payroll, Invoicing, and Compliance in One Platform
RomeoHR replaces scattered tools and manual admin with one audit-ready system built for NDIS and SCHADS. Automate the busywork, catch compliance risks early, and stay confident that every shift, note, invoice, and pay run lines up.
Get a free demo with our experts
Benjamin Clarke
Director of Operations, NDIS Provider (VIC)
Providers come to RomeoHR to reduce admin pressure and compliance anxiety-not add another tool.
- Reclaim 40+ admin hours a week for a 25-person provider team
- Reduce payroll leakage by catching under/overpayments before the pay run
- Feel audit-ready every day, not just during “audit week”
We were spending hours fixing payroll errors and chasing timesheets every single week. Someone was always staying back late to check hours, allowances, and corrections in Xero - and we still didn’t feel confident on SCHADS. Since moving to RomeoHR, timesheets flow straight from the roster, staff get automatic reminders, and payroll is now a quick review instead of a rescue mission. It’s reduced errors, freed up our admin team, and I finally feel comfortable pressing ‘approve’ on pay runs.
Sarah Whitmore
Operations Manager, NDIS Provider (VIC)
Rostering used to take us close to 15 hours a week between spreadsheets, phone calls, and last-minute changes. Keeping track of availability, travel, and cancellations across multiple clinics was a constant juggle. With RomeoHR, we build smart rosters once, reuse templates, and handle changes in minutes instead of hours. I can see gaps, coverage, and costs in one view - and our team finally feels in control instead of always catching up.
Emily Carter
HR Manager, NDIS Provider (NSW)
Before RomeoHR, HR was a mix of folders, spreadsheets, and reminders in my calendar. We were always one missed expiry away from a compliance headache. Now staff records, screening checks, and renewals are tracked automatically, and managers get prompted before anything lapses. Onboarding is faster, cleaner, and we finally feel audit-ready without chasing paperwork.
Chloe Mitchell
Client Services Lead, NDIS Provider (WA)
Client requests used to mean digging through emails, notes, and different systems to find what actually happened on a shift. With RomeoHR, participant records, progress notes, incidents, and communications live in one place and are time-stamped. Families get answers faster, and our team can respond confidently without scrambling. It’s made us feel more professional and more reliable.
Zoe Harrison
Program Coordinator, NDIS Provider (NSW)
Coordinating programs used to be constant firefighting-last-minute changes, cancellations, and coverage gaps across multiple staff. RomeoHR made rostering predictable: templates, availability visibility, and quick edits without breaking everything downstream. The big difference is flow-roster changes carry through to timesheets and approvals. We spend less time coordinating and more time improving service delivery.
James Barker
Finance & Billing Officer, NDIS Provider (ACT)
Billing was our bottleneck. We were retyping shift details, double-checking line items, and still getting the occasional rejection or mismatch. With RomeoHR, invoices generate from approved shifts using the correct structure, and we can reconcile faster with fewer manual checks. It’s reduced errors, improved cash flow timing, and made month-end far less stressful.
Jacob Reynolds
Registered Nurse, NDIS Provider (TAS)
As a nurse, what matters is clear documentation and a reliable trail - especially when incidents or changes in condition occur. RomeoHR keeps notes organised, time-stamped, and easy to find, and it makes follow-ups more consistent. We’ve improved handovers because the right information is in the right place, not scattered across messages. It supports clinical quality while keeping compliance simple.
