For NDIS Providers Who Are Done With Manual Invoicing

1-Click NDIS Invoicing

Turn your roster into compliant, audit-ready NDIS invoices in a single click - no more spreadsheets, double-handling, or guessing the right claim codes. RomeoHR’s invoicing engine pulls your shifts, applies the correct price limits, checks funding usage, and bundles all evidence for audits automatically, so your team gets back 3-4+ hours every week and your cash flow stays clean and predictable.

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Section Head
Problem Section

NDIS Invoicing Wasn’t Meant To Be Done By Hand

Every week, your team:

  • Rebuilds invoices from rosters, timesheets and emails.
  • Manually checks NDIS price limits, travel, cancellations and claim types.
  • Tries to match what was rostered with what actually happened on shift.
  • Cross-checks funding balances to avoid over- or under-claiming.
  • Scrambles at audit time to find shift notes, case notes, incident records and payroll evidence scattered across different systems.

It’s slow, stressful, and risky. One wrong rate, missing note, or over-claim and you’re suddenly facing clawbacks, delayed payments, or tough questions in an audit.

 

1-Click NDIS Invoicing That Just Works

Instead of starting from a blank invoice, RomeoHR starts from reality.

 

Choose the participant and invoice period.
RomeoHR automatically pulls every approved rostered shift for that period.
It applies your NDIS pricebook and the latest price limits - no manual lookup.
It builds the invoice line-by-line and shows roster vs invoice side-by-side so your team can spot any issues at a glance.
It calculates funding used, remaining, or exceeded for that participant so you never over-claim by accident.

All of this happens in seconds, not hours - with no copying, pasting, or mental gymnastics.

Solution Section
Transformation Section

What Life Looks Like After 1-Click Invoicing

 

  • Your weekly invoicing session drops from half a day to a quick review.
  • Admins stop rebuilding invoices from scratch and simply approve what RomeoHR has already prepared.
  • Claims go through faster with fewer rejections or adjustments from plan managers and the NDIA.
  • You always know exactly how much funding each participant has used and what’s left.
  • When an audit comes, you download a complete pack for each invoice instead of hunting through five different systems.

In short: invoices stop being “a big scary job” and become a simple, repeatable process your team can trust.

Testimonial Section

Melissa Grant

Director, NDIS Provider (Sydney, NSW)

★ ★ ★ ★ ★ (5 stars)

Invoicing used to swallow a full afternoon every single week, and even then we were constantly fixing errors and resubmitting claims. We were bouncing between rosters, NDIA price guides, spreadsheets, and emails just to get one batch out the door. Since switching to RomeoHR’s 1-click invoicing, it now takes about 30 minutes. The system pulls the roster, applies the right line items, and flags anything that looks off before we send. Our claims are cleaner than they’ve ever been and our team has time back to actually support participants instead of chasing paperwork.

Jason Nguyen

Finance & Admin Manager, NDIS Provider (Melbourne, VIC)

★ ★ ★ ★ ★ (5 stars)

Before RomeoHR, I had to manually cross-check rosters, timesheets, and invoices line by line. It was stressful, and I still worried we were missing travel, cancelled shifts, or using the wrong codes. The side-by-side view of roster vs invoice is a game changer. I can see in seconds if anything looks wrong before we send — missing shifts, over-claims, funding issues, it all stands out clearly. Now our invoicing runs like a proper finance process instead of a fire drill, and I’m a lot more confident walking into audits and reviews.

Offer 1 Section

Offer 1 — 1-Click NDIS Invoicing (Inside RomeoHR Platform)

  • Who it’s for
     NDIS Providers with 10–50+ staff who are tired of manual invoicing, claim confusion, and scattered evidence across multiple tools.

  • Key Benefits
    • Save 3–4+ admin hours every week just on invoicing.

    • Reduce claim rejections and revenue leakage.

    • Have invoice-level evidence ready for audits in a couple of clicks.

  • What’s Included
    • 1-Click NDIS invoicing from rostered shifts.

    • Automatic NDIS pricebook & custom price support.

    • Participant funding usage dashboard at invoice level.

    • AI-generated invoice audit packs (shift notes, case notes, payroll, etc.).

Offer 2 — Back-Office Operating System Implementation (Premium)

For providers who want more than invoicing — they want their entire back office (rostering → payroll → invoicing → documentation → compliance) automated and audit-ready in 90 days.

  • Who it’s for
     Growing NDIS businesses wanting to eliminate manual admin, fix compliance gaps, and run a fully integrated system without hiring extra staff.

  • Key Benefits
    • Reclaim 40–70 admin hours per week across the whole back office.

    • Run a consistently audit-ready operation with clear evidence for every claim.

    • Replace 3–5 disconnected systems with a single platform and workflow.

  • What’s Included
    • Complete workflow mapping and implementation.

    • 1-Click invoicing setup tuned to your services and funding models.

    • Staff training and change management.

    • Compliance and audit-readiness review.
Offer 2 Section

Why Teams Love 1-Click NDIS Invoicing

Get Hours Back Every Week

Instead of building invoices line-by-line, RomeoHR prepares everything for you. Your team simply reviews, tweaks if needed, and sends - saving at least 3-4 hours every week on invoicing alone.

Protect Revenue & Cash Flow

By pulling directly from rostered and approved shifts and applying the correct NDIS rates automatically, you dramatically reduce missed billable hours, under-claiming, and pricing mistakes that hold up payments.

Be Audit-Ready at Invoice Level

Every invoice gets its own mini audit pack: shift info, shift notes, case notes, incident records, and payroll details all linked and stored in one place. When an auditor asks, you download, share, and move on.

Why Teams Love Section
Features you can rely on Section

Features You Can Rely On

🗓️ Roster-Driven Invoice Creation
Invoices are built directly from approved shifts - no manual re-entry.
📚 Automatic Pricebook & NDIS Rate Application
RomeoHR applies your NDIS pricebook and keeps up with pricing changes so your team doesn’t have to.
↔️ Side-by-Side Roster vs Invoice View
See every shift next to every invoice line for instant visual checking before you send.
💰 Participant Funding & Usage Panel
View total hours and $ claimed in the period, remaining funding, and any over-usage flags right on the invoicing screen.
🤖 AI-Generated Invoice Audit Reports
Our proprietary AI engine pulls data from shifts, notes, case notes, payroll details and more into a single, downloadable report per invoice.
📁 Centralised Evidence Storage
All supporting documents live in one secure place, making audits, disputes, and internal reviews simple to handle.

Testimonial Section

Emma Collins

Operations Manager, NDIS Provider (Brisbane, QLD)

What impressed me most wasn’t just the invoicing, it was how RomeoHR walked our team through the setup. They broke everything down in plain NDIS language, helped us map our services to the right line items, and customised things around how we actually work. Within a couple of weeks, our admin staff were saying, ‘I’m never going back to the old way.’ Now onboarding new team members into the system is straightforward, and our whole back office finally feels under control.

David Rossi

Founder & NDIS Business Owner NDIS Provider (Newcastle, NSW)

What impressed me most wasn’t just the invoicing, it was how RomeoHR walked our team through the setup. They broke everything down in plain NDIS language, helped us map our services to the right line items, and customised things around how we actually work. Within a couple of weeks, our admin staff were saying, ‘I’m never going back to the old way.’ Now onboarding new team members into the system is straightforward, and our whole back office finally feels under control.

But Will This Really Work For Us?

Most systems offer invoicing; few start from the roster, apply NDIS price limits automatically, show funding usage, and build an audit pack for every invoice. RomeoHR is designed specifically for NDIS workflows, not generic billing.

You don’t have to. RomeoHR mirrors your existing invoicing rules and service mix, then automates the parts they currently do manually. Their job becomes “check and approve”, not “rebuild from scratch

Our invoicing uses your NDIS pricebook and is built around NDIS rules and SCHADS interpretation from day one. When price updates come, your pricebook is updated so future invoices follow the latest limits.

The AI audit pack doesn’t replace your team - it organises the evidence. Your staff can always review, edit, and add notes before anything is sent or shared.

That’s exactly why we focus on fast, guided onboarding. We start with your highest-impact invoice flows first so you see results quickly and build from there.

Testimonial Section

Sarah Mitchell

Founder, NDIS Provider (Perth, WA)

★ ★ ★ ★ ★ (5 stars)

I kept delaying the switch because I thought it would take too much time. We were already drowning in admin, and the idea of changing systems felt impossible. RomeoHR’s team set up our invoicing around our existing rosters, mapped our services to the right NDIS line items, and did most of the heavy lifting for us. Within two weeks we’d won back our Fridays - no more staying late just to get invoices out. The ‘extra time’ I thought I didn’t have to switch was nothing compared to the hours we now save every single week. I only wish we’d moved sooner.

Stop Rebuilding Invoices By Hand

You don’t need another invoicing “feature.”
 You need a system that takes what actually happened on shift, applies the right NDIS rules, and produces compliant, audit-ready invoices in one click. 

Let us show you how much time - and stress - you can get back this month.

FAQ

It’s a RomeoHR feature that turns approved rostered shifts into complete NDIS invoices in one click, applying your pricebook, showing roster vs invoice side-by-side, and generating an audit pack with all supporting evidence.

Small to mid-sized NDIS Providers (typically 10–50 staff or more) who are drowning in admin, using multiple systems, and want to remove invoicing complexity and compliance risk.

Yes. Your pricebook is updated when NDIS pricing changes, so new invoices use the correct rate limits without your team manually editing spreadsheets or templates.

Absolutely. RomeoHR prepares the invoice for you, but your team can review, adjust, and approve before sending to plan managers, participants, or pushing into your accounting system.

Yes. For each invoice period, RomeoHR displays total funding used and remaining, as well as any over-usage or completion, helping you avoid awkward over-claims and confusion at review time.

For each invoice, our AI engine collects shift info, shift notes, case notes, payroll details and more into a single, organised report you can download or share during audits or investigations.

Most providers get basic invoicing live in a few weeks, starting with a small group of participants and expanding as the team gains confidence. Implementation timelines depend on your current systems and data.

No. RomeoHR prepares and organises your invoices, then syncs them into your accounting platform for payment and reconciliation. You keep the finance tools you already know.

RomeoHR follows best-practice security standards, including access control and audit logs, to protect participant and staff information and support your broader information security obligations.

Click “Book a Demo” above, pick a time, and we’ll walk you through exactly how 1-click invoicing would work with your current rosters, participants, and funding setup.

Key Benefits Summary

✅ Turn approved rosters into accurate NDIS invoices in one click, saving 3-4 hours every week.
✅ Automatically apply the correct NDIS price limits and custom rates to reduce claim errors and rejections.
✅ See roster vs invoice side-by-side so your team can quickly spot and fix discrepancies.
✅ View participant funding usage, remaining budget, and over-usage flags directly on the invoicing screen.
✅ Download complete audit packs for every invoice with shifts, notes, case notes, and payroll data in one place.

RomeoHR – All-in-One NDIS Workforce, HR & Compliance Platform

ABN : 55 669 693 930 • Based in Australia

📧 contact@romeohr.com
📞 +61748397790