NDIS-Ready HR & Workforce Management

Your support workers are the heart of your NDIS business - but right now their data, contracts, training, and HR history are probably scattered across folders, spreadsheets, inboxes, and someone’s memory. RomeoHR brings all of your HR, workforce, and compliance records into one place, fully aligned with NDIS & SCHADS requirements. Build a central, audit-ready source of truth for every employee while cutting down manual admin, reducing payroll risk, and giving your team a calm, organised way to work.

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The Hidden HR Problem Section

The Hidden HR Problem Inside Every NDIS Business

Even with a good rostering tool, most providers are still “winging it” on HR:

  • Staff details live in spreadsheets, email threads, paper files, and Dropbox. Nobody is fully sure what’s current.
  • Worker screenings, Blue/Yellow Cards, licenses and training are tracked manually - which means expiry dates are easy to miss.
  • Contracts and HR letters are copied from old Word docs, edited 20 times, and you cross your fingers nothing important was missed.
  • Performance reviews and career development conversations are ad-hoc (or not happening at all).
  • During audit time, you scramble to prove that each worker was screened, inducted, trained, supervised, and performance-managed correctly.

It’s stressful, time-consuming, and risky - and it pulls you away from running the actual service.

RomeoHR: NDIS HR That Keeps Your Workforce Audit-Ready

RomeoHR started life as a full-featured HR platform and has evolved into a complete NDIS workforce & compliance operating system.

You still get everything you’d expect from a modern HR system - employee records, contracts, org charts, performance, surveys, HR letters, documents - but with the added power of:

 

NDIS-ready worker screening and compliance tracking
Deep integration with rostering, payroll, and invoicing
AI-assisted document generation that saves your team hours every week

Instead of separate tools for HR, payroll, and compliance, RomeoHR becomes your central record of truth for every worker, every shift, every contract, and every review.

NDIS HR That Keeps Your Workforce Audit-Ready Section
What Life Looks Like With NDIS-Ready HR Section

What Life Looks Like With NDIS-Ready HR

Imagine this 6–12 weeks from now:

🧑‍💼 Every employee has a clean, complete profile: contracts, job info, pay rates, qualifications, clearances, and documents in one place.
⚠️ You get automatic alerts before Blue/Yellow Cards, licenses, or required training expire.
🤖 Contracts, offer letters, and HR notices are generated by AI using your own templates - you just review and click send.
📊 Performance reviews are structured, documented, and linked directly to roles, responsibilities, and training needs.
🧩 Your org chart updates automatically as people join, leave, or change roles.
🛡️ During an audit, you can show - in a few clicks - that every worker was screened, inducted, trained, supervised, and paid correctly.

HR stops being a pile of admin… and becomes one of your strongest compliance and culture assets.

Dominic Perera

Founder, NDIS Provider (SA)

★ ★ ★ ★ ★ (5 stars)

We’re too small to hire an HR manager, but RomeoHR basically acts like one. It guides us through onboarding, keeps staff records clean, and makes payroll and compliance feel structured instead of stressful. The HR letters and templates alone save us hours, and everything is organised and traceable if we ever need to prove what happened and when. For a small provider, it feels like we gained an HR department without the headcount.

Anjali Senanayake

HR Coordinator, NDIS Provider (QLD)

★ ★ ★ ★ ★ (5 stars)

Before RomeoHR, it was spreadsheets, emails, and Xero - chaos. We were always chasing files, re-checking timesheets, and hoping nothing fell through the cracks. Now staff data, timesheets, and documentation all live in one system. The workflows are simple, the reminders are reliable, and our team can actually stay ahead instead of constantly catching up. It’s taken a huge weight off our admin team.

HR Suite Inside a Complete NDIS Platform

 

Who RomeoHR HR Is For

  •   NDIS providers with 10–50+ staff who are tired of juggling HR, rostering, and payroll in disconnected tools.
  •   Teams who need to prove worker screening, induction, training, and supervision during audits - without days of manual preparation.
  •   Owners and ops managers who want professional HR systems without hiring a full-time HR manager.

Core Benefits

  •   One source of truth for staff - no more digging through inboxes or folders to find a contract or certificate.
  •   Audit-ready HR - clear, complete evidence for worker screening, training, and performance.

Less manual admin - AI and automation handle routine HR paperwork so your team can focus on people, not paper.

What’s Included

✅ Full employee records (contact info, job info, payroll info, supervisor, team, history).
✅ Career path & role definitions linked to responsibilities and expectations.
✅ HR document storage: contracts, policies, certificates, training records.
✅ AI-generated contracts and offer letters using your templates.
✅ Org chart auto-generated from your real data.
✅ Employee surveys & engagement pulse checks
✅ Performance reviews & appraisals with configurable workflows.
✅ Automated HR letters (warnings, confirmations, changes) drafted by AI and sent for your approval.
✅ Integrated with rostering, payroll, and invoicing so HR never lives in isolation.

Why NDIS Providers Love Our HR Suite

HR That Talks to Rostering & Payroll

Because RomeoHR was built for NDIS providers, HR isn’t just an isolated module - worker data flows through to rostering, timesheets, and payslips so award interpretation and compliance stay accurate end-to-end.

Audit-Ready Evidence Without the Scramble

Every contract, review, and training record is tagged to the right worker and easy to retrieve. When auditors ask for proof, you’re not scrambling through paper files - you’re clicking “export”.

Professional HR Without Hiring a Full-Time Manager

RomeoHR gives small and mid-sized providers the structure and discipline of a professional HR department - policies, processes, and documentation - without the overhead.

Why NDIS Providers Love Our HR Suite Section
Key HR Features

Key HR Features (At a Glance)

👤 Central Employee Profiles
Store all personal, job, payroll, compliance, and emergency details in one secure record.
🔄 Automated Org Chart
Generate a live organisation chart from real data - roles, teams, supervisors - updated automatically as staff change.
🤖 AI-Generated Contracts & Offer Letters
Use AI to create compliant, consistent contracts and offers based on your templates - you review, tweak, and send.
📁 Document & Compliance Tracking
Attach Blue/Yellow Cards, licenses, certificates, and training docs to each worker and receive alerts before expiry.
⭐Performance & Appraisal Workflows
Run structured performance reviews, track goals, and keep records for audits and HR best practice.
📊 Employee Surveys & Engagement Tools
Collect feedback, run pulse checks, and spot culture issues early with simple, built-in survey tools.
📝 AI HR Letters & Templates
Generate HR letters (warnings, confirmations, role changes, references) in a few clicks, rather than starting from scratch every time.

Yasminia Hassan

Director, NDIS Provider (NSW)

RomeoHR streamlined everything for us. Timesheets, payroll, invoicing, HR - it all connects, so we’re not chasing data across multiple tools or fixing errors at the last minute. What used to feel like three separate admin jobs now runs as one clean workflow. We cut out so many manual steps and finally feel in control - not just of compliance, but of our time and headspace every week.

Rupinder Thakur

Operations Manager, NDIS Provider (VIC)

Rostering used to take us around 15 hours a week, and that was before the back-and-forth to reconcile timesheets and payroll. With RomeoHR, the flow from roster to timesheets to pays is seamless. The system catches the exceptions early, and our HR data sits alongside everything else, so we’re not double-entering staff details or hunting for documents. It’s made our weekly operations calmer, faster, and far more reliable.

But Will This Really Work For Us?

Let’s tackle the most common concerns head-on:

If you have more than 10 staff, you already have HR - it’s just happening in emails and spreadsheets. RomeoHR gives you structure and compliance without adding headcount.

We help you migrate staff data, documents, and payroll info into RomeoHR and give you a clear onboarding path. Most providers are up and running in weeks, not months.

RomeoHR is deliberately simple and clean. Support workers mainly use the app for shifts and notes; your admin/ops team handle HR with guided workflows instead of complicated menus.

The platform is built for NDIS & SCHADS requirements. Worker screening, documentation, and HR records are stored and structured specifically with audit-readiness in mind.

Many providers start by using RomeoHR as their HR & compliance backbone while we gradually replace or integrate with existing tools. You don’t have to rip everything out on day one.

Natalie Brooks

People & Compliance Manager, NDIS Provider (QLD)

★ ★ ★ ★ ★ (5 stars)

Before RomeoHR, we kept HR records in a mix of files, emails, and someone’s head. Audits were genuinely terrifying because we couldn’t quickly prove what we’d done, when we’d done it, or whether anything had been missed.

Now everything is in one place - contracts, NDIS Worker Screening, Blue Cards, training, performance reviews, and expiry alerts - all organised and easy to pull up when we need it. We can actually show our processes with confidence instead of scrambling at the last minute. It’s taken away so much anxiety and made our team feel far more professional and audit-ready.

 

Don’t Wait Until the Next Audit Letter Arrives

Bring Your HR, Workforce & Compliance Together - Before It Becomes a Problem

Every month you delay cleaning up HR, you’re carrying silent risk: expired checks, missing documents, and under-documented performance issues.

RomeoHR helps you fix all of that while also saving time and reducing payroll leakage.

 

Frequently Asked Questions

RomeoHR is designed primarily for NDIS providers and related sectors like Aged Care and Home Care. The HR, payroll, and compliance workflows are built around NDIS & SCHADS, so you’re not trying to bend a generic HR system to fit your reality.

Yes. Many providers start with RomeoHR as their HR and compliance hub, then gradually consolidate rostering and payroll once they’re ready. We can discuss the best migration path during your demo.

RomeoHR centralises worker screening, qualifications, contracts, induction records, and performance documentation. When an auditor asks for evidence, you can quickly generate records that show each worker was screened, trained, and supervised appropriately.

It depends on your size and current systems, but most small-to-mid providers can get core HR and workforce records live within a few weeks once we have your data and documents. Larger, more complex providers may take longer with deeper workflow setup.

Yes. RomeoHR uses secure, cloud-based infrastructure with role-based permissions so only the right people can access sensitive HR data. We can walk you through our security approach on the demo.

No - RomeoHR supports HR, it doesn’t replace people. For providers without an HR manager, it gives you structure and automation. For providers with HR staff, it removes repetitive admin and gives them better tools.

Pricing depends on your organisation size and modules activated (HR, rostering, payroll, invoicing, etc.). On the demo, we’ll map your current tool stack and show you how RomeoHR often reduces total software spend by replacing multiple tools.

Yes. We provide guided onboarding, training sessions for admins and managers, and clear how-to resources. Most teams feel confident after using the system for a short period.

We’re confident in the value RomeoHR provides, but if it’s not right for you, we don’t want you locked into the wrong system. We’ll discuss terms and options openly on the call so you can make a safe decision.

Turn NDIS HR into Your Competitive Advantage

RomeoHR helps you run fully compliant, audit-ready HR from first contact to final payslip - while keeping every worker record, contract, and clearance aligned with NDIS & SCHADS requirements.

Key HR Benefits Summary:

✅ Centralise every employee record, contract, and HR document in one secure, searchable profile.
✅ Automatically track worker screenings, qualifications, and training with alerts before anything expires.
✅ Generate compliant offer letters, contracts, and HR letters with AI in a few clicks - just review and send.
✅ Keep a live org chart and clear role definitions so managers always know who’s responsible for what.
✅ Document supervision, performance reviews, and HR actions so you can show airtight evidence in any audit.
✅ Reclaim 40+ hours of admin each month by eliminating manual tracking, double data entry, and document chasing.

RomeoHR – All-in-One NDIS Workforce, HR & Compliance Platform

ABN : 55 669 693 930 • Based in Australia

📧 contact@romeohr.com
📞 +61748397790