Reclaim Your Time. Stay Compliant. Run Your NDIS Business With Confidence.

NDIS Back Office Operating System

RomeoHR replaces scattered tools, manual admin, and constant compliance anxiety with one unified system.

From hiring and onboarding to rostering, payroll, invoicing, and documentation - everything works together, automatically, and audit-ready.

Run your NDIS business with clarity, confidence, and control - without hiring extra admin staff.

Get a free demo with our experts

Book Your Free Demo Now!
ISO 27001, ATO, ISO 9001, SOC 2, HIPAA, GDPR compliant
Section Head
Problem Section

Running an NDIS business shouldn’t feel this chaotic.

If you’re like most providers, your week looks something like this:

  • ❌ Hiring staff through job boards, then manually chasing compliance documents
  • ❌ Using one system for rostering, another for HR, another for payroll — none of them talk to each         other
  • ❌ Fixing payroll errors on weekends
  • ❌ Scrambling before audits, hoping nothing was missed
  • ❌ Constantly feeling “behind,” no matter how hard you work

You didn’t start your business to become a full-time admin manager.

Yet somehow, that’s exactly what it’s turned into.

One System That Runs Your Entire NDIS Back Office

RomeoHR is not another rostering tool.

It’s a complete NDIS Back Office Operating System designed specifically for Australian care providers.

Everything connects — Recruit → Onboard → Roster → Pay → Invoice → Audit — in one seamless flow.

  • ✅ We No double handling.
  • ✅ No spreadsheets.
  • ✅ No compliance gaps
Solution Section

What Life Looks Like After RomeoHR

 

Hiring no longer feels risky or exhausting
New staff are compliance-checked and roster-ready automatically
Payroll and invoicing run accurately, every time
Audit preparation becomes calm, not chaotic
You reclaim 40+ hours per week previously lost to admin
You finally stop worrying about “what you might’ve missed”

This is what operational peace of mind feels like.

Transformation Section
Benjamin Clarke

Benjamin Clarke

Director of Operations, NDIS Provider (VIC)

★ ★ ★ ★ ★ (5 stars)

I can finally sleep without thinking, ‘Did I miss something?’ Before RomeoHR, hiring a support worker meant weeks of chasing documents, checking screenings, updating spreadsheets, and hoping nothing slipped through before they hit the roster. Now, onboarding just happens. Compliance checks are built in, documents are tracked automatically, and I can see at a glance who is roster-ready and who isn’t. For the first time since starting my business, I’m not waking up at night worried about paperwork or audits - I know the system has our back.

Hire Compliance-Ready Care Staff on Autopilot

RomeoHR’s AI Care Recruiter closes the biggest gap in NDIS software:

Recruitment + Compliance + Onboarding - natively, not via integrations.

Here’s how it works:

📝 Automatically generate NDIS-compliant job descriptions
🎯 Screen applicants based on care compatibility, not just CVs
🚨 Flag missing or expiring compliance documents before onboarding
🎤 Conduct structured pre-screen interviews
✉️ Send automated offer letters with e-signatures
⚡ Instantly create a worker profile - fully roster-ready

From vacancy to first shift - without friction.

Sarah Whitmore

Sarah Whitmore

Operations Manager, NDIS Provider (VIC)

★ ★ ★ ★ ★ (5 stars)

Hiring used to feel chaotic and risky. We were juggling Seek, spreadsheets, emails, Zoom calls, and completely separate systems for HR and rostering. Every new hire felt like a gamble - had we checked everything properly, or were we going to find a problem later? RomeoHR changed everything. Now candidates are screened properly, compliance is checked automatically, and once they’re hired, they flow straight into rosters with all the right documents attached. I finally feel in control of hiring instead of reacting to problems every week.

What RomeoHR Replaces and Why That Matters

RomeoHR replaces:

  • Recruitment spreadsheets
  • Generic HR tools
  • Standalone rostering platforms
  • Manual payroll processing
  • Disconnected invoicing systems
  • Audit panic

 

All in one login, built specifically for NDIS rules, SCHADS awards, and Australian compliance.

Best for:

NDIS, Aged Care, and Home Care providers who want fewer tools, fewer errors, and far less stress.

Hire Compliance-Ready Care Staff on Autopilot Section
Benefits Section

Why Providers Choose RomeoHR

🛡️ Peace of Mind
Compliance checks, audit trails, and documentation are built-in - not bolted on.
⏱️ Time Back
Automations eliminate repetitive admin so you can focus on care and growth.
📈 Confidence to Scale
Hiring more staff no longer multiplies chaos. The system scales with you.

Features Section

AI Care Recruiter

Automated hiring, screening, and onboarding

Unified Rostering Engine

SCHADS-aware, funding-aligned shifts

Automated Payroll

Award interpretation done correctly

One-Click Invoicing

From roster to invoice, instantly

Compliance Tracking

Worker screenings, expiries, audit logs

Mobile Worker App
Notes, clock-in/out, reminders
Features Section
Emily Carter

Emily Carter

HR Manager, NDIS Provider (NSW)

★ ★ ★ ★ ★ (5 stars)

As HR Manager, audit prep used to terrify me. Every new hire felt like a potential compliance risk because their paperwork was scattered - police checks in emails, NDIS Worker Screening in a spreadsheet, contracts in shared drives, and training records somewhere in between. I’d spend days before an audit trying to stitch it all together and still never felt fully confident. Since we moved to RomeoHR, recruitment and onboarding are audit-ready by default. Every document, check, approval, and renewal is logged automatically against each worker, with clear expiry alerts. Instead of scrambling before audits, I run a report, review it, and walk into the process feeling calm and prepared

But What If…

It’s complex behind the scenes - so it feels simple to use.

RomeoHR replaces them, reducing cost and errors.

Compliance gates prevent staff progressing without required checks.

That’s exactly why providers switch - implementation removes time, it doesn’t add more.

Stop Running Your NDIS Business on Hard Mode

 

You don’t need more staff.

You don’t need more spreadsheets.

You need a system that actually understands NDIS.

Frequently Asked Questions

Yes. RomeoHR is purpose-built for NDIS, Aged Care, and Home Care providers - not adapted from a generic HR system. Every workflow is designed around how care businesses actually operate, including participant funding structures, compliance obligations, and the SCHADS award. This means the system supports the real-world complexity of care delivery, rather than forcing you to work around software that wasn’t built for the sector.

Yes. RomeoHR is an all-in-one platform that replaces separate rostering, payroll, and HR systems. Rosters, timesheets, payroll calculations, and compliance checks all live in one place and share the same data. This eliminates double handling, reduces errors, and removes the need to reconcile information across multiple tools at the end of every week or pay cycle.

AI Care Recruiter embeds compliance directly into the hiring and onboarding process. As candidates move through recruitment, the system automatically checks for required documents, credentials, and clearances. If something is missing, expired, or incomplete, progression is paused until it’s resolved. This prevents non-compliant workers from being onboarded or rostered - reducing risk before it ever reaches your operations.

Yes. RomeoHR is designed to keep you audit-ready every day, not just when an audit is approaching. Every shift, timesheet, note, document, approval, and compliance check is automatically logged and stored in one system. When an audit occurs, evidence is already organised and accessible - removing the last-minute scramble and significantly reducing audit stress.

No. Pricing is tailored based on the size, structure, and complexity of your organisation. During a demo, we take the time to understand your current setup, challenges, and goals so pricing reflects real value - not a one-size-fits-all model. This ensures you only pay for what your business actually needs as it grows.

Summary 

✅ Automatically screen candidates against NDIS, Aged Care, and state-based compliance requirements - no more manual checking or risky shortcuts.
✅ Move from job ad to shortlist without the admin drain using AI-generated roles, pre-screening, and structured   interviews.
✅ Prevent non-compliant hires before they happen with built-in compliance gates that stop progression until requirements are met.
✅ Instantly convert hires into roster-ready workers - profiles, documents, and permissions created automatically on acceptance.
✅ Eliminate onboarding delays and data re-entry as every hire flows seamlessly into rostering, payroll, and compliance records.
✅ Replace hiring anxiety with confidence knowing every worker is audit-ready from day one..

RomeoHR – All-in-One NDIS Workforce, HR & Compliance Platform

ABN : 55 669 693 930 • Based in Australia

📧 contact@romeohr.com
📞 +61748397790